Equality Policy

General Equalities Statement

Trinity College hereby recognises its legal obligations and its commitment to inclusion, diversity and equality for all members of the college within its commitment to excellence in teaching, learning and scholarship as a higher education institution. The College has previously operated a number of policies to promote equality in all aspects of its work. In order to facilitate monitoring the College’s commitment to equality and inclusion, these separate policies have been subsumed into this Equalities Policy. The policy includes information on protected characteristics and will be updated annually. It also contains details of the College’s agreed equality objectives which will be updated at least every three years.
The College is required to have ‘due regard’ to the need to:
• Eliminate discrimination, harassment, victimisation and any other conduct that is prohibited under the Act;
• Advance equality of opportunity between people who share a relevant protected characteristic and people who do not share it; and
• Foster good relations between people who share a relevant protected characteristic and people who do not share it.

Protected Characteristics

The College has developed policies to ensure equality for those sharing some of the protected characteristics outlined in the Act. These policies should be read in conjunction with the General Equalities Statement in the first paragraph of this document. Where a specific policy has not been developed, the General Equalities Statement applies.

1. Age

The College does not have a separate policy in relation to age. The General Equalities Statement ensures that staff or students sharing this protected characteristic are not discriminated against and are encouraged to engage positively in the life of the College.
The College has introduced an Employer Justified Retirement Age (EJRA) which applies to all academic staff equally. The decision to implement an EJRA for academic staff was based on the College’s wish to secure robust and dynamic leadership across all of its activities. Moreover, through the EJRA, the College is seeking to advance equality and diversity, given that recent recruits are more diverse than the composition of the existing workforce, especially amongst the older age groups of the existing workforce and those who have recently retired.

2. Disability

The College has extensive policies to ensure equality for staff and students declaring a disability. In previous years, the College has introduced a number of structural and procedural measures, which are kept under regular review.

3. Gender reassignment

The College does not have a separate policy in relation to gender reassignment. The General Equalities Statement ensures that staff or students sharing this protected characteristic are not discriminated against and are encouraged to engage positively in the life of the College. As part of its policy on sexual orientation, the College is committed to providing appropriate positive support for staff or students undergoing gender reassignment whilst a member of the College. In considering gender balance within the College, individuals’ declared gender will be used in calculations of the female : male ratio.

4. Pregnancy

The College does not have a separate policy in relation to pregnancy. The Gender Equalities Statement ensures that staff or students sharing this protected characteristic are not discriminated against and are encouraged to engage positively in the life of the College. The College follows procedures as laid out by the University of Oxford. With regards to students, the College’s policy on intermission of studies specifically allows for a period of suspension for students who are pregnant without prejudice to their studies.

5. Race (including ethnic or national origin, colour or nationality)

The College’s policy on race is encompassed within the general Equalities Statement, and the College is committed to ensuring that staff, students and visitors are treated equally, irrespective of race.
In relation to Access and Admissions policy, the College continues to work in conjunction with the University of Oxford Admissions Office and the Admissions Executive to encourage applications from under-represented groups, including ethnic minorities. Moreover, the College strives to ensure that all staff involved in selection and interviewing candidates for admission are aware of the law and conduct the relevant procedures in manner that is fair, consistent, transparent and open to all.

6. Religion or belief (including lack of belief)

The College does not have a separate policy in relation to religion or belief. The General Equalities Statement ensures that this is not considered when determining which students to admit, employing a new member of staff or considering promotions for existing staff.

7. Sex

The College does not have a separate policy in relation to sex or gender. The General Equalities Statement ensures that all staff and students in the College are treated equally, irrespective of their sex or gender. The College seeks to promote equality between genders, which forms the basis of its current Equality Objectives.

8. Sexual Orientation

The College does not have a separate policy in relation to sexual orientation. The General Equalities Statement ensures that an individual’s sexual orientation will not be considered when determining which students to admit, employing a new member of staff or considering promotions for existing staff.

9. Marriage and Civil Partnership

The College recognises the requirement to have due regard to the need to ensure that individuals are not unlawfully discriminated against. The College’s General Equalities Statement provides fo
The Equality Act and the Public Sector Equality Duty place a requirement on the College to publish information to demonstrate how it complies with the equality duty and relating to people who share one or more of the protected characteristics who are employees and other people affected by its policies and practices. This information is provided here and will be updated regularly.

Student data

All students of the College are also members of the University of Oxford. The College does not routinely collect information from its students relating to any of the protected characteristics. It uses data from the University to inform its policy and practice in this area. Data on the student population of the University of Oxford is available from www.admin.ox.ac.uk/eop.

Staff data

The College captures data from its academic and non-academic staff through an ‘Equal Opportunities Monitoring Form’, which it asks applicants for new positions to complete. The data is incorporated into an annual monitoring report which will be provided by the Domestic Bursar to the Equalities Committee annually.

Trinity College Equality Objectives

In May 2012 the Equality Committee considered the Equality Objectives it believes the College should aim to achieve over the next three years. These were ratified by the College’s Governing Body in June 2012. The College has agreed that it should:
1. Continue to establish and maintain a gender balance at all levels of the College’s work;
2. Continue to encourage more women to apply for academic posts.